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PLANNING & DAILY WORK

A clear plan.
A calmer day.

Arrivals, inspections, last-minute requests. Bring them into one working schedule, with the right person and property details attached.

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Day and week viewsPeople and availabilityYou approve the plan
kkeysted.Workspace
14–18 SEPTEMBER 2026

Planning

Week view
Everyone 4All propertiesAll tasks
Week
CEST
Mon14
Tue15
Wed16
Thu17
Fri18
09:0011:0014:0016:00
Weekly checkCasa OlivaJD Jamie
Arrival preparationVilla SolSL Sam
Pool & gardenCasa LumaAM Alex
Key handoverVilla SerenaJD Jamie
Home inspectionCasa OlivaSL Sam
Maintenance visitCasa LumaAM Alex
Departure checkVilla SolJD Jamie
Monday, 14 September2 visits
09:0010:00
Weekly checkCasa Oliva · JáveaJDJamie Davis
14:3015:30
Maintenance visitCasa Luma · JáveaAMAlex Morgan
Tuesday, 15 September1 visit
10:3012:00
Arrival preparationVilla Sol · MorairaSLSam Lewis
The week’s work, one visit at a time
Every task assigned Recurring work includedJDSLAM 4 team members

Illustrative workspace · fictional property and team details

FROM A BUSY CALENDAR TO A WORKABLE DAY

See the work.
Make room for the unexpected.

A booking date is only the start. Your team still needs to know what should happen, who will do it and what they need before they leave.

01

Put every visit in context

Keep the property, task details, assigned person and timing together. Open the work with the information you need to act.

02

Plan around real people

Use availability, roles and skills when making assignments. A clear schedule starts with knowing who can take on the work.

03

Handle the exceptions

Spot unassigned work and changed priorities. Adjust the day before an urgent owner request turns into a chain of calls.

AN ORDINARY TUESDAY. UNTIL IT ISN’T.

The arrival moved.
Your plan moves with it.

An owner arrives early at Casa Alba. A pool check is still open, and the person assigned is already on another visit. You can see the work, find an available colleague and update the assignment from the same workspace.

Casa AlbaExample day
09:00 · Arrival date reviewedOwner visit now begins this afternoon
Review
09:05 · Availability checkedMaya has an opening before lunch
Available
09:10 · Pool check assignedProperty instructions stay with the task
Assigned
11:40 · Visit completedStatus and notes returned to the workspace
Done
The change stays connected to the home.
kkeysted.Workspace
COSTA COLLECTIVE

Team

Team settings
Team members4Everyone connected
Assigned this week18Clear responsibility
Unassigned tasks0You’re all set

Your people

This week
Team memberPropertiesWorkloadAvailability
JD
Jamie DavisKeyholder · Team lead
4 homes
5 tasks
09:00 – 17:00Available
SL
Sam LewisProperty caretaker
6 homes
4 tasks
08:30 – 16:30Available
AM
Alex MorganPool & maintenance
8 homes
6 tasks
09:00 – 17:00Available
TR
Taylor ReedHome preparation
6 homes
3 tasks
10:00 – 16:00Available
The access they need.Clear roles for admins, coordinators and the team in the field.
Role-based access

Illustrative workspace · fictional property and team details

SMARTER SUGGESTIONS. HUMAN DECISIONS.

A useful proposal.
The final say is yours.

The smart planner can propose assignments based on operational constraints such as availability and skills. Review the proposal, make adjustments and approve the work before it becomes the team’s plan.

  • Start from the people and tasks you actually have.
  • Review proposed assignments before applying them.
  • Keep exceptions visible when a task needs your judgment.
Explore what’s next for AI planning

ONE WORKFLOW, START TO FINISH

From a task to a job well done.

kkeysted.Workspace
TasksArrival preparation

Prepare for arrival

Casa Oliva · Monday, 14 September · 10:30

In progress

Arrival checklist

A clear handover, down to the last detail.

3 / 5
  1. Open and ventilate the property

    Windows, shutters and air conditioning checked.

  2. Check the rooms and fresh linen

    Beds prepared. Towels in both bathrooms.

  3. Inspect the pool and outdoor area

    Water clear. Terrace ready for use.

  4. Record the electricity meter

    Add the arrival reading to this stay.

    Meter reading
    Enter readingkWh
  5. Confirm keys and close the property

    Return set A after the final walkthrough.

Complete the remaining 2 checks to finish this task.
Handover note

Fresh linen is in the hallway cupboard. Guests arrive at 16:00.

Task checklist and property context · fictional visit

  1. 01

    Capture the work

    Add the task to the correct home, with the timing and details your team needs.

  2. 02

    Build the day

    Check availability and assign someone with the right skills. Review planner suggestions where helpful.

  3. 03

    Complete the visit

    Open the task on the mobile web, follow the property instructions and update the work.

  4. 04

    Keep the record

    Leave a clear status and relevant notes so the next person starts with context.

GOOD TO KNOW

A plan that fits
how you work.

Does the planner make decisions automatically?

Planner suggestions are proposals for an operator to review and approve. You stay responsible for the assignment and can make changes before applying a plan.

Can the team use it away from a desk?

The web workflow is designed for mobile use, so colleagues can open assigned work and property details on their phones. A dedicated native app is on the roadmap.

Do imported calendar dates replace operational planning?

No. Imported dates provide context for arrivals and departures. Tasks, assignments and the practical work around a home remain part of your operational plan.

BETTER TOGETHER

Every detail, connected.

TEAM

Give everyone a clear day.

Connect availability, skills and assigned work.

CALENDARS

Start with the right dates.

Bring inbound iCal information into the property context.

YOUR NEXT CHAPTER

Make your next busy day
a better organised one.

Show us how you work. We’ll show you how your homes, team and daily tasks fit together in Keysted.

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